video policy

WIMDI records most of its events. When you attend a WIMDI event with recording, you consent to us using those recordings as laid out in our Video Release.

Below are our guidelines and policies for recording at WIMDI:

Use of Recordings

The video and audio recordings we take are used for a variety of marketing purposes including (but not limited to):

• Videos for our Website
• Videos for our YouTube channel
• Social media posts
• Promoting future events

The recordings we make are used by the following people:

• WIMDI
• Our Founder, Holly Burton
• Our Featured Speakers
• Our Sponsors
• Other groups we co-host events with

Why Do We Record Events?

Recording our events is an important equity measure for WIMDI. It allows WIMDIs access to our amazing materials regardless of their time zones, shift work schedules, care responsibilities, or other life commitments. It also makes our information more accessible because it allows us to provide affordable transcription for events.

Our video recordings are also helpful to our hard-working speakers. One of the benefits we like to give them is a beautiful recording of them in action that they can use for their own marketing to show the world what they can do.

Events with Recording

Most, but not all, of our events feature recording. We understand that not all of our members wish to be recorded at our events, and we know that, for some members of our community, posting recordings online can pose a safety risk. We take these concerns seriously and work to include all of our members wherever possible and make them as comfortable as we possibly can, while balancing our desire to document our events.

Here is our approach:

• We offer certain events with no recording whatsoever. Our Café Nights, Café Lunches, and our networking-only events are meant for small-group discussion and bonding and so we don't make recordings.
• Our online event descriptions clearly describe whether or not recording will be taking place at the event. We want you to know ahead of time what the situation will be so you can make an informed decision.

Avoiding Being Recorded

WIMDI limits what we record – and what we release publicly – to help our members preserve as much of their online privacy as possible.

Here is our approach:

• We do not release video recordings of our attendees publicly. We edit our recordings prior to posting them online to minimize WIMDI members’ online exposure. This means that, if you are recorded, video of you is only accessible to WIMDI employees or volunteers and not the general public. See below for our editing policies.
• We only record informational portions of our events (eg: presentations). We do not record portions of our events where there is likely to be more sensitive or personally-identifying information shared (eg: Q&A, networking portions). We do not record exercises or private conversations in breakout rooms.
• You can take steps to minimize your chances of being recorded at our events. We only record the active speaker during our events. That means that if you mute your microphone and turn off your camera during the recorded portions of the event, you are unlikely to end up on the recording.
• We warn our attendees before we start recording. You will always be notified before we start recording so you can take any additional steps you wish to preserve your privacy.

Our Editing Policies

WIMDI has a policy of never publicly releasing video recordings of any of our event attendees. We edit all of our recordings with the following standards before public release:

• We edit out any Q&A or WIMDI-member discussion that is unnecessary to a viewers understanding the video’s main content
• If a WIMDI member is recorded (eg: if they respond verbally to a speaker in the middle of the presentation and their video is on), we edit out the interaction if possible.
• If video of a WIMDI member is recorded and it is not possible to edit out the interaction, we replace the video feed with a “no video” icon and leave only the audio in place.

It should be noted that our speakers occasionally engage with attendees via the event’s chat functionality on video and use attendees’ names (eg: “Katherine says, ‘I’ve been there!’; Farah says ‘Me too!’”). These are generally not edited out.

We invite attendees concerned about their names being recorded to use pseudonyms or initials to maintain some anonymity in this scenario.

Got Questions or Concerns?

Get in touch with us! We want all of our members to feel comfortable and we'll happily chat with you about any questions or concerns you have, especially if they relate to your safety or privacy online.