privacy policy

Women in Male-Dominated Industries, Holly Burton, and Holly Burton Coaching and Consulting are dedicated to maintaining high standards of confidentiality with respect to the information that has been provided to us. This Privacy Policy (the “Policy”) has been created to inform you of our practices concerning the collection, use and disclosure of Personal Information (defined below) provided to us.

For the purposes of this policy:

• “WIMDI” refers to Women in Male-Dominated Industries, Holly Burton, and/or Holly Burton Coaching and Consulting
• “you” refers to a Member or non-Member of WIMDI, or any paying or pro-bono client of WIMDI
• “Member” means an individual who has been accepted for membership by WIMDI or who seeks to become a member of WIMDI.

If you do not consent to the collection, use and disclosure of your Personal Information (defined below) in accordance with this Policy, do not provide us with any Personal Information. You also have the right to withdraw your consent to our collection, use and disclosure of your Personal Information at any time upon reasonable, advance notice. However, you cannot withdraw your consent retroactively.

It is important to note that most of our products and services can only be provided if we receive the required Personal Information from you. Consequently, should you choose not to provide us with the required Personal Information, we may be unable to offer these products and services to you.

In the event of questions about this Policy please contact Holly Burton via our website contact form.

What Is Personal Information?

Personal Information means any information, recorded in any form, about an identified individual or an individual whose identity may be inferred or determined from such information.

Note that this Policy does not cover business contact information (e.g. name, title, business address, telephone and fax numbers and e-mail address) when used for business purposes. This policy also does not cover aggregated data from which the identity of an individual cannot be determined. WIMDI retains the right to use business contact information and aggregated data in any way that it determines appropriate.

Why WIMDI May Collect Personal Information

WIMDI only collects the Personal Information necessary to fulfill the purposes identified to you prior to or at the time of collection or any other reasonable and legitimate purpose as required by law.
These purposes may include:

• Communicating with you when you request information by email or through the forms on our website
• Providing products, services and information to you
• Managing our events and your participation in them, including by determining and carrying out your accommodation, dietary, accessibility and other needs
• Distributing publications, invitations to events and programs, and other communications that may be of interest to you
• Permitting affiliated organizations and preferred suppliers to provide products, services and information to you
• Communicating with our membership and determining their needs
• Running our volunteer programs
• Responding to questions and concerns
• Communicating for any other purpose for which we have your consent
• Using your Personal Information to generate anonymous or aggregated data that we will use and disclose in our sole discretion
• Meeting any legal or regulatory requirement
• Such other purposes consistent with the foregoing purposes.

Collection Of Information Through Our Websites And Electronic Communications

We may collect information about your use of our products, services or website(s) when you purchase our products, or register for, interact with, or use our services or website(s), contact us for information, or respond to emails, newsletters, or promotional or information communications.

By accessing and browsing our website(s), you agree that we may collect, use and disclose any information we collect about you through our website(s) as described in this Policy.

Cookies

Our website uses cookies to collect information about your visit to our site. A cookie is a small piece of data that a website asks your browser to store on your computer or mobile device. The cookie allows the website to "remember" your actions or preferences over time.

From time to time, we may use cookies to track the WIMDI emails you are opening and reading. We may also track the email links you are opening and reading, and other related information.

We may also use cookies to serve advertisements to you on other websites you visit after leaving our website, including social media platforms (eg: Facebook, Twitter, LinkedIn, Instagram, etc). This information helps us promote targeted goods and services to you.

You may opt out of such tracking by adjusting the cookie settings on your browser. However, you cannot opt out of such tracking retroactively. Note that if you refuse to accept cookies, you may have difficulty using certain features of our website.

For additional information about information collected via Cookies, please see our Cookie Policy.

Third-Party Links

We feature links to third-party websites on our website (eg: YouTube, etc.). WIMDI also uses third-party service providers (e.g. Mailchimp, Eventbrite, Meetup, Slack, etc.). These third-party sites and service providers have separate and independent privacy policies. This Policy only applies to Personal Information that we collect, use, and disclose. WIMDI therefore assumes no responsibility or liability for the content and activities of these linked sites and third-party service providers, and we strongly recommend that you review their privacy policies before you disclose Personal Information to them.

Orders, Products And Events

When you place an order, purchase products or register for an event, you are asked to supply one or more items within the following classes of information:

• Personal and/or Corporate identification information
• Financial information (eg: credit card information, purchase order numbers or any other payment information for billing purposes)
• Delivery information (eg: mailing address, email address, etc.)

We collect this information for billing and delivery purposes. We also use it to contact you about your order.

Membership Applications, Event Registration And Surveys

We collect information when a person voluntarily completes an online membership application form, signs up for our email newsletter, or completes any other application form, event registration or online survey. We may collect information regarding speakers and event attendees, including contact information, biographies, photos, video, and audio recordings, and accommodation and dietary needs.

We collect, use, or disclose this information in a manner consistent with this Policy.

By attending, speaking, or presenting at a WIMDI-affiliated event, you consent to us recording your likeness (photography, video, and audio recordings) and using those recordings and images as laid out in our Photography Policy, Photography Release, Video Policy, and Video Release.

Electronic Communications

Email is our preferred method of communicating with you and others. Unless you indicate that you do not wish to receive unsolicited electronic communications from us, we may use unencrypted plain text or HTML-based emails when communicating with you. These emails, and other electronic communications from us, may contain information that is confidential or privileged, unless you instruct us not to send such information electronically.

While we make every effort to secure all electronic communications within our control, there are inherent risks involved with exchanging information electronically. For example, third parties may accidentally or deliberately intercept this information. We are unable to accept responsibility or liability for any damages you may suffer because of the interception, alteration or misuse of information during electronic exchanges.

Digital Marketing

From time to time, we may engage in digital marketing campaigns. These efforts may include using email marketing and social media platforms to promote goods and services. You consent to us using your Personal Information to serve advertisements and other announcements. When we do so, we follow the protocols and procedures established by the social media platforms you use. You consent to us working with your social media platforms in this manner.

Consent

By providing us with your Personal Information, you consent to the collection, use and disclosure of that information as described in this Policy and as otherwise permitted or required by law. We may also seek your consent to use or disclose Personal Information after it has been collected in cases where we wish to use or disclose the information for a purpose not previously identified or expressed in this Policy.

If you need to provide us with Personal Information about other individuals (such as your employees, employer, supervisor, etc.), you represent and warrant to us that you will obtain their consent where required by law and prior to your disclosure to us. Consent is required for us to use and disclose the Personal Information of these individuals for the specific purpose(s) for which you made the disclosure.

Withdrawal Of Consent

You may withdraw your consent to us collecting, using, and disclosing your Personal Information at any time, subject to reasonable notice and any legal and/or contractual restrictions.

You may, at any time, ask us not to send you further marketing materials about our goods and services. If you do not wish to receive further communications or invitations to events, you may unsubscribe or contact us and ask that we not contact you for these purposes.

If you wish to withdraw your consent to have your WIMDI membership information disclosed to affiliated organizations, preferred suppliers, and other reputable organizations, please contact us via our website contact form.

Protection Of Personal Information

WIMDI makes every reasonable effort to prevent any loss, misuse, disclosure or modification of personal information, as well any unauthorized access to personal information. However, due to the nature of the technologies involved, there may still exist security or privacy risks and we cannot guarantee that your personal information will not be collected, used or disclosed against our wishes in ways not conforming with this policy.

Access To Your Personal Information

Upon your written request, WIMDI will make available to you any personal information about you that we have collected, used or disclosed, subject to the exceptions provided by the applicable legislation. We will make commercially reasonable efforts to respond to your written request within thirty days after receipt. If applicable, we will advise you in writing if we cannot meet your requests within this time. Requests may be subject to fees or disbursements for the transcription, reproduction or transmission of such information, as permitted by law.

WIMDI May Disclose Your Personal Information

All information collected is held in strict confidence and, except in limited circumstances, is not revealed to anyone unless expressly or implicitly authorized by you. WIMDI may release your name, address, telephone number and e-mail address to affiliated organizations, sub-contractors, and other reputable organizations when:

• In the opinion of WIMDI, such usage constitutes a service and information pertinent to you, and
• WIMDI has the written agreement of such organizations to adhere to specific requirements with respect to their use of such information.

Where WIMDI discloses your personal information to organizations that perform services on our behalf, we will require those service providers to use such information solely for the purposes of providing services to you or WIMDI and to have appropriate safeguards for the protection of that personal information.

Please note that there are circumstances where the use and/or disclosure of personal information may be justified or permitted or where WIMDI is obliged to disclose information without consent. Such circumstances may include:

• Where required by law or by order or requirement of a court, administrative agency or other governmental tribunal
• Where WIMDI believes, upon reasonable grounds, that it is necessary to protect the rights, privacy, safety or property of an identifiable person or group
• Where it is necessary to establish or collect fees
• Where the information is public

Where obliged or permitted to disclose information without consent, WIMDI will not disclose more information than is required.

Cross-Border Transfer Of Information

WIMDI may transfer Personal Information to a service provider which is located outside of Canada where privacy laws may offer different levels of protection from those in Canada. Your Personal Information may also be subject to access by and disclosure to the local courts, law enforcement and national security authorities under the applicable foreign legislation.

Changes To This Policy

We may amend this policy at any time. We will post the amended policy on our website.